Operational Guidelines for Use of Examination Management System (EMS), All Centers Conducting the 2023 Degree (Pass) and Certificate Course 3rd Year Examinations.

 

National University of Bangladesh

Office of the Controller of Examinations
Ref: NU/EMS/2025-03
Date: 14 September 2025

To: All Centers Conducting the 2023 Degree (Pass) and Certificate Course 3rd Year Examinations

Subject: Operational Guidelines for Use of Examination Management System (EMS)

The National University has introduced the Examination Management System (EMS) to modernize examination procedures, reduce manual errors, and ensure timely submission of data. The 2023 Degree (Pass) and Certificate Course (3rd Year) Examinations will therefore be administered using this digital system.

Examination centers are instructed to implement the following steps carefully.

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A. Instructions for the EMS Center Panel

1. Account Access
   Each center will receive login credentials to access the EMS portal. The official email address of the respective institution will serve as the User ID.

2. Invigilator Assignment
   The Center-in-Charge must register invigilators within the EMS panel before the start of the examination and assign them to individual halls.

3. Technical Readiness
   Devices used for EMS activities must be fully charged and connected to a stable internet network at least one hour prior to each session.

4. Recording Absentees
   Absentees must be entered through the Absent Entry option in the EMS panel, using correct roll numbers.

5. Expulsion Records
   Any expulsion or disciplinary action must be documented through EMS and forwarded to the Controller’s Office according to prescribed rules.

6. Top Sheet Generation
   Once attendance is finalized, the Top Sheet must be generated digitally. Two printed copies are required: one for center records and one for official submission.

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B. Guidelines for the Invigilator Mobile Application

1. Login
   Invigilators must download the “NU Invigilator” App from Google Play Store and log in with their provided credentials.

2. Attendance Collection
   At the start of the examination, invigilators must scan the QR codes on candidates’ admit cards and answer scripts. The records must be uploaded to the NU server within the examination period.

3. Absent Candidates
   Roll numbers of absentees must be entered directly in the app using the Absent Entry function.

4. Manual Backup
   Along with digital attendance, a manual attendance sheet must also be completed and preserved as an official backup.

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C. Support and Contingency

• If internet service is disrupted, invigilators must continue with manual attendance and upload the data once connectivity is restored.

• If the mobile app fails, invigilators must document attendance manually and report the incident to the Center-in-Charge.

• All passwords must remain confidential, and devices should be kept under supervision throughout the examination period.

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D. Technical Assistance

For any technical challenges with EMS or the Invigilator App, examination centers may contact the official support team.

Support Contacts:

• Mr. S. M. Tanvir Siddiqui – Software Engineer, EMS Project

• Mr. Muktadir Islam Raju – Software Engineer, EMS Project

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Closing Instruction

All examination centers are expected to comply strictly with these directives. The cooperation of Center Chiefs, Room Supervisors, and Invigilators is crucial to ensuring the smooth and transparent administration of the 2023 Degree (Pass) and Certificate Course (3rd Year) Examinations.

Issued by Order
Controller of Examinations
National University of Bangladesh